Reference

GTD Workflow in OmniGraffle

This past September, I attended the Mastering Workflow for Business Leaders seminar in Houston. Afterwards, I felt motivated to make my own GTD workflow diagram to keep as a reference in my office. It's based on an existing diagram I found here on http://www.diyplanner.com.

I posted the resulting file on my blog, slightly insightful, and now I'd like to share it with you fine folks.

I've included both a PDF for printing and the original OmniGraffle source file in case you'd like to edit it.

Enjoy!

Thumbnail: 
GTD - Workflow - Thumbnail.png
Usage advice: 

Print and refer to the GTD workflow diagram often. It's a great motivational tool for me and serves of a reminder of the overall GTD process flow.

Paper size: 
Letter
License: 
Creative Commons
Applications required: 
Adobe Acrobat PDF Reader, Preview (OS X), OmniGraffle
Language: 
English

Weekly sign-up, one year on a sheet

A year-long calendar on two pages with one blank line per week. The Thursdays calendar highlights that particular day of the week while the 2011 weekly sign-up is generic. You could simply print it and use a marker to highlight the appropriate day of the week.

Thumbnail: 
2011 weekly sign-up with contrasting months thumb.png
Usage advice: 

I'm using it as a sign-up sheet for a weekly co-op. But it could be used to keep track of anything that happens once a week. The link below takes you to a page where you can generate this kind of calendar for any dates you choose.

Paper size: 
Letter
License: 
Public Domain
Applications required: 
PDF reader or OpenOffice
Language: 
English

Web Site Password List

hofy requested this template, something like this may already exist, but it was easier and faster to just create it rather than search for it. See if it helps you keep your passwords on paper.

Thumbnail: 
4126648a283fb72f-28a0.png
Usage advice: 

I left it as a Word file so that anyone can change it to suit themselves.

Paper size: 
Classic (5.5 x 8.5)
License: 
Creative Commons
Applications required: 
MsWord
Language: 
English, any

Power of Less Quick Guide

"The Power Of Less" Quick Guide is based on the book by Leo Babauta. I selected some of the most important strategies from the book and created this template for managing goals and time.

Thumbnail: 
poweroflessthumb.jpg
Usage advice: 

If you choose only One Goal to guide you through your work and personal life, you have a much greater chance of completing it. You can also get a lot more done if you stick to a few key tasks instead of a huge list every day.

Paper size: 
Classic (5.5 x 8.5)
License: 
Creative Commons
Applications required: 
Adobe Reader or OpenOffice
Language: 
English

Tracking items on loan

This template is to help you keep track of things like DVDs or books that you might lend to friends so you can remember who has what.

Thumbnail: 
on-loan.gif
Usage advice: 

This is a pretty standard classic 2-up template. I use the loaned/returned boxes to track dates and the item check box to indicate the item is back. The 'who' and 'num' boxes should be who has the item and of course the 'item' box should be what you have on loan!

Paper size: 
Classic (5.5 x 8.5)
License: 
Creative Commons
Applications required: 
PDF Reader
Language: 
English

Emergency Contacts - Fridge Version

Emergency contacts (for babysitter, etc) for the Fridge.

Usage advice: 

Fill in your emergency contacts for babysitter or visitor reference.

Paper size: 
Letter and A4
License: 
Creative Commons
Applications required: 
Open Office or MS Office
Language: 
English

Costume Details Reference Sheet

My daughter is a costumer for theaters, and she uses this sheet at the beginning of each show to take all the relevant measurements for each character/actor. Some of the items might seem odd, until you remember that sometimes a female plays a male character and vice versa.

The bottom part of the form tracks who did what alterations, repairs, etc.

At the end of the show, she files the form and builds up her library for future reference.

Thumbnail: 
CostumeDetails.png
Usage advice: 

The Open Office template is included if you want to use this as a starting point for a personalized size reference.

Paper size: 
Classic (5.5 x 8.5)
License: 
Creative Commons
Applications required: 
Adobe, Open Office
Language: 
English

Reference Template with Alphabet, Conversions and Time Conversion

I created a little template for the back cover of my Hipster PDA which includes all sorts of messy metric-english and english-english conversions that mess me up.

The graphic is for Gallon-Quart-Pint-Cup conversions. It was too pretty to leave out.

I also included a Radio Alphabet and time conversion for different time zones. As you might guess, I am hoping to take a trip to China next year so a lot of this reference card was done with that in mind.

btw, 1 acre = 43,560 sq ft (I happen to know this by heart so I didn't include it).

And note that the Fahrenheit to Celsius conversion is not exact, but its something you can do quickly in your head.

Thumbnail: 
reference only.gif
Usage advice: 

It should be pretty straightforward, a one page file, just open up the .doc and edit away!

PS I also plan to hand draw some lines to make the template a quick ruler, but I couldn't figure out how print borderless in Word.

Paper size: 
Index Card (3 x 5)
License: 
Public Domain
Applications required: 
Microsoft Word or Open Office
Language: 
English

College Map & Schedule

This is just a fairly quick form I put together to keep track of my college information, including a campus map, course schedule, and professors' contact information on one sheet. ODG and PDF files.

Thumbnail: 
prev.JPG
Usage advice: 

This is my first template, but I'm almost positive I got all of the bugs out of it. I couldn't find anything similar, so I made my own. There must be other students here that this could be useful to.

PDF: The first page is a map of my campus, so it isn't going to be of much use unless you attend Oklahoma State. Page 2, however, isn't campus specific. I've posted the pdf so those of you who don't have OOo can still use the course information sheet.

ODG: Obviously, you can and should replace the map of my campus with a map of yours. In fact, edit and chop to your hearts content. As long as there's no profit being made, I don't particularly care. If you change this into something new and interesting, I would like to see it though!

Paper size: 
Classic (5.5 x 8.5)
License: 
Creative Commons
Applications required: 
PDF reader, OpenOffice
Language: 
English