How do you cope with limitations of a binder?
How do you minimize all your action planning into the size limitations of the binders?
Even David Allen suggests that a typical knowledge worker has a almost hundred projects and almost two hundred next actions to track. Add 365 calendar pages and a few hundred someday/maybe wishful thoughts for future projects on business and leasure. Add some 600 contacts and it's more than any pocket size binder can handle.
I've not been able to fit all that information to any paper binder - or most GTD applications either. It seems to me as if most GTDers are not "typical knowledge workers" when they can cope with just a dozen actions and projects to follow on a 3x5" card on their HipsterPDA. I tried that with 6 point font and I could not find a pocket large enough to carry that. I tried most GTD applications and most of the freebies start to slow down or crash after entering a hundred actions to follow.
So how do you fit a few hundred items to follow on your paper binder and still carry it everywhere with you so you never lose the choose action in the moment when you have free time unexpectedly in some context?
A Filofax Pocket can comfortably carry some 40-60 pages. For me, that's next actions and agendas, maybe a page or two of most critical reference pages - and nothing else.
I keep my contact details and calendar electronic only because I can't find any other way to carry it.
I tried carrying planning, someday/maybe and other organizing material on a separate Filofax A5, but creative mind tends to produce more planning material that any binder can handle, so I was forced to move to a small laptop, a loose leaf notepad and a digitizer pen. It's has severe limitations. I'd like to go back, but I'm afraid it would take some three A5 binders to carry the same information.
I consider myself a creative person. I want to collect ideas in free form, drawings, diagrams and the like. I like paper and ink. I'd love to use paper for my organizing tool. But how do I minimize it in order for it to fit to a binder or two?